Administrative Assistant

Key Responsibilities

• Provide administrative and executive support to the General Manager.
• Manage calendars, appointments, meetings, and travel arrangements.
• Organise meetings, prepare agendas, and take meeting minutes.
• Handle calls, emails, and correspondence professionally.
• Prepare, proofread, and distribute reports, presentations, and documents.
• Maintain confidential records and company files.
• Coordinate office supplies and procurement.
• Liaise with internal departments, clients, suppliers, and stakeholders.
• Assist with company events, conferences, and business meetings.
• Track deadlines and follow up on action items.
• Support day-to-day office operations.
• Prepare expense reports, assist with budgeting, and maintain administrative records.
• Perform general office duties such as data entry, filing, scanning, and photocopying.
• Complete special projects assigned by the General Manager.

Required Qualifications and Skills

• Proven experience in administrative or executive support.
• Experience managing schedules and executive calendars.
• High school diploma or equivalent (associate degree preferred).
• Strong correspondence management skills.
• Proficiency in English  (Russian is preferred)
• Good knowledge of Microsoft Office (Word, Excel, Outlook).
• Excellent organizational, multitasking, and interpersonal skills.
• Strong workflow coordination abilities.
• Excellent written and verbal communication skills.
• High attention to detail and ability to maintain confidentiality.

Interested candidates can send their CV to the e-mail address in the Apply for job button.