Executive Assistant

Role Overview

• TRENDERS, a 360° Marketing Agency, is looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the executive team.
• The ideal candidate will ensure smooth daily coordination, effective communication, and efficient management of executive-level tasks, schedules, and priorities.

Working Hours: Monday–Friday, 09:00–18:00 or 10:00–19:00

Location: Baku, Azerbaijan (Office-based)

Key Responsibilities:

• Manage and coordinate executive calendars, meetings, appointments, and schedules;
• Organize internal and external meetings, prepare necessary materials, and follow up on action points;
• Manage business correspondence, emails, and communication with internal teams, partners, and stakeholders;
• Prepare reports, presentations, documents, and other business-related materials;
• Support executives with daily operational and administrative tasks;
• Coordinate travel arrangements, meetings, and business-related activities;
• Maintain and organize confidential documents and company information;
• Track deadlines, tasks, and follow-ups to ensure timely completion;
• Assist in communication and coordination between departments;
• Support special projects and management requests when required.

Requirements:

• Previous experience is not required candidates with zero experience are welcome to apply;
• Strong organizational, multitasking, and time-management skills;
• Attention to detail and ability to prioritize tasks effectively;
• Good written and verbal communication skills;
• Advanced knowledge of Russian and English languages is required;
• Proficiency in Microsoft Office / Google Workspace tools is preferred;
• Ability to handle confidential information with professionalism;
• Strong problem-solving skills and a proactive approach.

Preferred Skills:

• Ability to work in a fast-paced and dynamic environment;
• Strong coordination and communication skills;
• Male candidates are preferred.

Interested candidates can send their CV to the e-mail address in the Apply for job button.