Personal Assistant

“Seaya” LLC is looking for a "Personal Assistant to the Director of Hospitality Department"

Salary: To be determined based on the successful candidate's salary expectations.

Role Purpose:

• To provide professional, proactive, and comprehensive executive and administrative support to the Director of the Hospitality Department. To serve as the primary point of contact for the Director, ensuring effective communication, efficient coordination of daily operations, timely management of requests, meetings, and correspondence, while maintaining the highest standards of confidentiality, organization, and professionalism.

Key Responsibilities:

• Manage and coordinate the Director's daily schedule, appointments, meetings, and calendar;
• Organize meetings, prepare meeting minutes, and monitor the implementation of assigned tasks;
• Prepare official correspondence, including letters, memorandums, reports, and other business documents, and manage document flow;
• Register, organize, maintain, and archive incoming and outgoing correspondence;
• Ensure effective coordination within the Accommodation Department and with other company departments;
• Communicate with external partners, suppliers, and guests as required;
• Convey information and prepare responses on behalf of the Director when necessary;
• Assist in preparing daily, weekly, and monthly departmental reports;
• Monitor the progress of assigned tasks and regularly update the Director on their status;
• Maintain and organize departmental policies, procedures, and documentation;
• Coordinate the Director's business travel arrangements, including flight bookings, accommodation, and travel itineraries;
• Organize departmental meetings, internal events, and other administrative activities;
• Coordinate the Director's appointments and visitor schedule;
• Provide administrative support in organizing training and development programs;
• Prepare and present employee leave schedule information to the Director;
• Maintain the confidentiality of commercial and internal company information;
• Comply with corporate ethics and company policies;
• Perform other duties assigned by management in a timely and professional manner.

Requirements:

• Bachelor's degree;
• Minimum of 2 years of experience as a Personal Assistant, Executive Assistant, Office Manager, or in a similar administrative role;
• Fluency in Azerbaijani, Russian, and English (both written and spoken);
• Advanced proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint);
• Ability to operate standard office equipment;
• Excellent organizational, planning, and time management skills;
• Strong communication and presentation skills;
• Responsible, proactive, detail-oriented, and able to maintain strict confidentiality;
• Ability to work effectively and manage multiple tasks simultaneously.

Working Conditions:

• Working schedule: 5/2;
• Lunch and transportation are provided by the company;

Interested candidates are invited to send their CVs to the e-mail address in the Apply for job button with the subject line "Personal Assistant to the Director (Hospitality Department)."

Only candidates whose qualifications match the requirements of the position will be contacted.