Personal & Executive Assistant

Təsvir

A senior government official is seeking a highly capable, discreet, and proactive Personal & Executive Assistant to provide comprehensive support across professional and, where applicable, personal matters. This is not a routine administrative role - the successful candidate will serve as a trusted right hand, managing a complex, high-stakes environment with full ownership and minimal oversight.

Tələblər

KEY RESPONSIBILITIES

Executive & Calendar Management

–      Own and manage the Principal's diary end-to-end — scheduling, prioritising, and protecting time with sound judgement.

–      Coordinate high-level meetings, official engagements, inter-agency consultations, and international visits.

–      Prepare daily briefing notes, meeting agendas, background materials, and post-meeting action logs.

–      Anticipate scheduling conflicts and resolve them proactively, without waiting to be asked.

Communication & Correspondence

–      Screen, triage, and respond to correspondence — emails, letters, calls — on behalf of the Principal where authorised.

–      Draft professional communications including letters, speeches, talking points, and formal responses.

–      Act as the primary point of contact between the Principal and internal departments, external stakeholders, and VIP contacts.

–      Maintain absolute confidentiality in all communications at all times.

Travel & Logistics

–      Arrange complex domestic and international travel — flights, accommodation, ground transport, protocol requirements, and visa coordination.

–      Prepare comprehensive travel packs including itineraries, briefings, and contact lists.

–      Manage on-the-ground logistics and troubleshoot in real time when plans change.

Stakeholder & Relationship Management

–      Build and maintain strong working relationships with senior officials, ministry counterparts, diplomatic contacts, and external partners.

–      Track and follow up on outstanding commitments, deliverables, and action items across multiple stakeholders.

–      Represent the Principal's office professionally in all interactions.

Administrative & Operational Support

–      Manage confidential files, records, and documents with the highest level of data integrity.

–      Oversee and coordinate special projects, events, and initiatives assigned by the Principal.

–      Handle personal matters discreetly as required — including appointments, private correspondence, and personal scheduling.

–      Identify inefficiencies in current processes and implement improvements without being directed to do so.

WHO WE ARE LOOKING FOR

This role is suited to an exceptionally organised, intelligent, and emotionally mature professional. Candidates must demonstrate the following:

–      Minimum 5 years of experience supporting C-suite executives, senior government officials, or high-profile principals.

–      Proven ability to operate with full discretion in sensitive, high-pressure environments.

–      Outstanding written and verbal communication skills in Azerbaijani and English; Russian is an advantage.

–      Strong analytical thinking - able to read situations quickly and act with sound independent judgement.

–      Impeccable attention to detail; nothing falls through the cracks.

–      A proactive, solutions-first mindset - identifies problems before they arise and resolves them without escalation.

–      High emotional intelligence and professional composure under pressure.

–      Familiarity with government protocols, formal correspondence standards, and institutional processes is a significant advantage.

–      Bachelor's degree minimum; postgraduate qualification preferred.