IT Tender & Sales Documentation Coordinator

About the Role

• We are looking for a highly organized and detail-oriented IT Tender & Sales Documentation Coordinator to support our team with tender research, bid documentation, procurement platform management, and submission preparation across European, UK, and US markets.
• This role is ideal for someone who enjoys working with structured information, deadlines, online platforms, and detailed documentation.
• You will help the company identify relevant tender opportunities, prepare accurate submission packages, and ensure that all requirements are completed correctly and on time.
• The position is especially relevant for candidates with experience in tenders, bid support, inbound sales, operations, procurement documentation, or administrative documentation.

Quick Overview

Format: Remote

Compensation: Up to $1500 net

Markets: Europe, UK, US

Focus areas: Tenders, bid documentation, procurement platforms, sales documentation, operations

Relevant background: Tenders, bid support, inbound sales, operations, administrative documentation

What We Offer

• Competitive compensation up to $1500 net
• Fully remote work format
• Opportunity to work with international tenders and global markets
• Professional growth
• Collaboration with an experienced international team
• Opportunity to work with AI tools for research, documentation, and process optimization

Key Responsibilities

You will be responsible for:

• Searching and monitoring tender opportunities on procurement platforms across Europe, the UK, and the US
• Registering and maintaining company profiles on tender and procurement platforms
• Analyzing tender requirements, procurement documents, and qualification criteria
• Identifying required submission materials, forms, declarations, and supporting documents
• Preparing, structuring, and organizing tender documentation packages
• Coordinating document collection with internal stakeholders
• Supporting the preparation of sales, bid, and compliance documentation
• Submitting tender applications through online procurement platforms
• Tracking submission deadlines and maintaining tender status records
• Working with templates, spreadsheets, forms, compliance documents, and online systems
• Ensuring accuracy, completeness, and consistency of all submitted documentation

Required Skills & Qualifications

We are looking for someone with:

• Experience working with tenders, procurement documentation, bids, sales documentation, or administrative documentation
• English level: B1+
• Strong attention to detail and a high level of accuracy
• Ability to quickly understand, analyze, and process complex documentation
• Excellent organizational and time-management skills
• Ability to work independently and meet strict deadlines
• Strong analytical and structured thinking
• Confident Microsoft Office skills, especially Word and Excel

Nice to Have

It would be a plus if you have:

• Experience working with international tender platforms
• Experience in IT, SaaS, software development, outsourcing, or B2B service companies
• Understanding of procurement procedures in Europe, the UK, or the US
• Experience supporting sales or proposal preparation
• Ability to use AI tools for research, documentation preparation, data structuring, and process optimization, such as ChatGPT, Claude, or other AI assistants
• Ideal Candidate Profile

You may be a strong fit if you:

• Notice small but important details
• Can structure and organize information clearly
• Are proactive, responsible, and reliable
• Learn quickly and adapt to new processes
• Feel comfortable working with documentation daily
• Can maintain accuracy while working under deadlines
• Enjoy supporting international business, tenders, bids, and sales processes

Interested candidates can apply by clicking the link provided in the "Apply" button.