Post Tender Specialist

Description

Contract Administration & Management

• Prepare, review, and administer subcontracts in accordance with project requirements and company standards.
• Clarify and negotiate contractual terms and conditions with subcontractors.
• Manage contract amendments, variations, and change orders throughout the project lifecycle.
• Ensure subcontractors conform to all provisions and obligations set forth in the subcontract.
• Maintain and update complete working files for all assigned subcontracts.

Payment Certification & Processing

• Prepare interim payment documents and coordinate their review and approval with the construction team.
• Prepare and/or approve monthly received certifications of subcontractors.
• Register approved interim payment documents in the internal ERP system accurately and on time.
• Ensure signed interim payment certificates are obtained from subcontractors and filed appropriately.
• Maintain a comprehensive register of received, approved, and monthly paid certifications.
• Prepare and distribute monthly and weekly payment reports to relevant stakeholders.
• Review and administer invoices received from subcontractors, verifying accuracy and compliance.
• Coordinate estimated monthly cash flow with the Finance team.
• Advise subcontractors on cut-off dates for reporting and invoice submission.
• Document Management & Correspondence
• Maintain organized document folders and filing systems for all subcontract-related records.
• Prepare and issue formal letters to subcontractors and maintain up-to-date letter logs.
• Prepare and issue Minutes of Meeting (MoM) for all subcontract meetings in a timely manner.

Meetings & Coordination

• Attend subcontract progress, technical, and commercial meetings as required.
• Coordinate effectively with construction, technical, finance, and procurement teams.
• Act as a key liaison between the company and subcontractors on commercial matters.

Requirements

Education & Experience

• Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, Economics, Business Administration, or a related field.
• Minimum 3 years of relevant professional experience in contract administration, procurement, or commercial management.
• Experience in the construction industry is strongly preferred.
• Background in construction or engineering is a distinct advantage.

Technical & Analytical Skills

• Excellent proficiency in Microsoft Office Suite, particularly advanced Excel skills (formulas, pivot tables, data analysis).
• Demonstrated ability to work with ERP systems for payment registration and contract tracking.
• Strong analytical and numerical skills with a high attention to detail.
• Ability to prepare, read, and interpret contractual and financial documents.

Language Skills

• Azerbaijani: Native or near-native proficiency (written and spoken).
• English: Professional working proficiency required (written and spoken).

Personal Competencies

• Exceptional attention to detail with a commitment to accuracy and quality.
• Self-motivated with strong organizational skills and the ability to manage multiple tasks simultaneously.
• Strong bias toward timely performance and proactive problem resolution.
• Excellent written and verbal communication skills.
• Professional demeanor with the ability to build productive relationships with subcontractors and internal stakeholders.
• Ability to work under pressure and meet strict deadlines.

Job Type - Full-time

Interested candidates can apply by clicking the link provided in the "Apply" button.