Senior Admin Officer

Company: “VLand Systems” LLC (former “STP Metal Structures” LLC)

Key Responsibilities:

• Organize, coordinate, and oversee the Company's administrative and facilities management activities
• Manage and monitor the provision of office equipment, materials, and administrative supplies for all Company offices
• Ensure the proper receipt, storage, inventory management, and distribution of Company assets and materials across departments
• Manage the Company's vehicle fleet and ensure the efficient and appropriate use of transportation resources
• Plan and coordinate transportation services, prepare relevant reports, and submit them to the appropriate stakeholders
• Ensure the uninterrupted operation of telecommunication, internet, and other communication services
• Coordinate administrative and logistical arrangements for corporate, social, and other Company events
• Oversee the organization, administration, and reporting of employee catering services
• Ensure the uninterrupted provision of utility services (electricity, water, heating, etc.) for the head office
• Supervise the maintenance, inspection, repair, servicing, and technical operation of buildings, facilities, engineering systems, and equipment
• Coordinate the activities of contractors and service providers and monitor compliance with contractual obligations
• Arrange for the engagement of external specialists or contractors when services not covered by the approved staffing structure are required
• Ensure the implementation of occupational health and safety, fire safety, and workplace well-being measures
• Organize and supervise seasonal maintenance and preparedness activities for administrative buildings and the Company's vehicle fleet
• Monitor the accuracy of timesheet administration, employee attendance records, and related reporting
• Organize the preparation of monthly, quarterly, and annual reports related to administrative and facilities management activities and submit them to management
• Coordinate the activities of the administrative team and provide methodological and practical support where required
• Ensure compliance with applicable legislation, internal policies, procedures, and Company regulations
• Develop and submit proposals to improve administrative and facilities management processes based on management instructions or personal initiative
• Perform other duties and responsibilities assigned by management in connection with the activities of the department

Requirements:

• Bachelor's degree or higher
• Minimum 3–5 years of relevant experience in administration, facilities management, office administration, or a similar field (experience in the manufacturing industry is preferred)
• Strong documentation and report preparation skills
• Excellent planning, coordination, and organizational skills
• Effective communication and teamwork abilities
• Strong sense of responsibility, responsiveness, and results-oriented approach
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook, and other office software and equipment
• Languages: Good command of Azerbaijani and English; knowledge of Russian is an advantage.

Working Conditions:

• 5-day work week
• Work location: Sumgayit, Azerbaijan
• Voluntary medical insurance
• Company-provided lunch and transportation
• Competitive salary based on the candidate's qualifications, skills, and experience.

Candidates who meet the requirements are invited to send their CVs to the e-mail address in the Apply for job button, indicating “Senior Admin Officer” in the subject line. Only shortlisted candidates will be invited for an interview.